| After doing initial research, make appointments to discuss options with several suppliers. Ask to see photos of previous receptions they have catered for and the menus they prepared. Look for variety and value for money. Ask to see sizes and have taste tests. Always obtain written quotes and ask for each element to be explained. All caterers organise their pricing and packages differently and written quotes will give a clearer picture of each.
When considering menu style, ensure it will appeal to a wide variety of people. Your location and theme will determine what level of formality you opt for, as will personal taste. Please note that buffets are not necessarily a cheaper option than sit-down meals, as they are usually priced per head.
Be it beachside dining, a rainforest reception or a charming backyard affair, your location will add an unforgettable element to the day. If you are hosting a backyard wedding, the costs are reduced but the stress is not. There is much involvement, planning and unforeseeable extras. That said, the special bond with your home and the relaxed ambience will surely make up for the extra effort required. Consider access for caterers, clear pathways for amenities and any noise/parking restrictions.
If you’re hosting a reception farther afield you’ll need to consult a hire company and arrange a marquee and other facilities. As with all services, do your research and obtain written quotes and costing booklets. Hire companies often quote a price for every object and you’ll need to know definite (or close to definite) numbers to calculate all costs.
If you’re holding a marquee reception, a wet-weather plan is a must! Does the marquee have sides? Only go with a reputable company and view the quality of the marquee beforehand. You should also have floor covering in case of rain the night before, as sloshing around in mud is the last thing you need!
Your dream location might not be feasible, so go through council before you make any arrangements. Do you need a permit for using the land? If so, what are the fees and access restrictions? Also consider amenities and whether they will be adequate for the size of your reception.
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